Senior Coordinator, Payroll & Benefits

Date Posted:
May 28
th
2025

Position Title:
Senior
Coordinator, Payroll & Benefits

Location:
Royal Avenue YMCA (620 Royal Avenue, New Westminster)

Terms:
Full Time, Permanent

Hours
:
35 hours per week

Start Date:
ASAP

Salary:
$75,000-$85,000

Reports To:
Manager, Payroll & Benefits

Benefits:
• Competitive vacation and paid sick time
• Free YMCA Gym Membership+ Y@Home
• Generous employer-matched pension plan
• Eligibility for Extended Medical and Dental Benefits
• Training and Professional Development Opportunities
• Extensive Employee assistance program
• Reduced childcare rates and priority placement for YMCA Staff
• Be part of a charitable organization that positively impacts the community
• Some benefits may vary based on employment terms

Nature and Scope:

The Senior Coordinator, Payroll & Benefits, is responsible for overseeing the accurate and timely processing of payroll and the effective administration of employee benefits across the organization. Reporting to the Manager, Payroll and Benefits, this role provides advanced support in managing complex payroll functions, ensuring compliance with legislative requirements, and maintaining the integrity of employee data. The Senior Coordinator acts as a subject matter expert, supporting junior team members, streamlining processes, and serving as a key liaison between HR, Finance, and external vendors. With a strong focus on service excellence, this role ensures a positive employee experience through responsive communication and efficient resolution of payroll and benefits inquiries.

YMCA BC currently uses ADP Workforce Now and processes bi-weekly payrolls serving upwards of 2,300+ salaried, daily, and hourly paid staff.

Major Responsibilities-
in this position, you will
:

Payroll Responsibilities:
• Oversee and ensure the accurate and timely processing of complex payroll cycles (e.g., bi-weekly, semi-monthly).
• Review and audit payroll data for accuracy, including earnings, deductions, and tax withholdings.
• Ensure compliance with federal and provincial payroll legislation and internal policies.
• Support year-end processes, including T4 preparation, reconciliations, and reporting.
• Collaborate with Finance on payroll-related journal entries, reconciliations, and audits.

Benefits Administration:
• Support with administrating employee benefits programs, including health, dental, life insurance, disability, and retirement plans.
• Support with the enroll of new employees in benefits and process changes due to life events or employment status.

Leadership & Support:
• Provide guidance and mentorship to junior payroll and benefits staff.
• Act as a subject matter expert on payroll and benefits processes and systems.
• Assist the Manager, Payroll & Benefits with process improvements, policy updates, and special projects.
• Support internal audits and external reporting requirements.

Customer Service & Communication:
• Serve as the first point of contact and a key point of contact for escalated payroll and benefits inquiries.
• Communicate clearly and professionally with employees, managers, and external partners.
• Ensure timely resolution of issues and maintain a high standard of service delivery.

System & Process Improvement:
• Maintain and enhance HRIS and payroll systems, ensuring data integrity and efficiency.
• Identify and implement process improvements to streamline payroll and benefits operations.
• Participate in system upgrades, testing, and implementation of new tools or modules.

Qualification
-
you bring
:

• University degree or college diploma in Accounting, Human Resources, Business Administration or a related field

• Minimum 4-6 years of progressive experience in payroll and benefits administration.

• Experience with ADP Workforce Now is an asset
• Demonstrated experience with complex payroll processing, including multi-provincial payrolls and year-end reporting.

• Knowledge of benefits, payroll and compensation systems

• Canadian Payroll Association – Payroll Compliance Practitioner (PCP) certification

• Proficient with Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Ability to manage confidential information with discretion
• Excellent attention to detail and organization skills.
• Strong communication and interpersonal skills
• Ability to work independently and collaboratively in a team environment
• Problem solving mindset with a focus on customer service.
• Proven ability to work independently and collaboratively in a fast-paced environment.

• Successful candidate will be required to provide 3 satisfactory references

• Successful candidates will be required to provide a current and satisfactory Criminal Record check with a Vulnerable sector search issued no later than six (6) months preceding the start date.

About YMCA BC:

By igniting belonging and championing health equity, YMCA BC strengthens the foundations of community. With over 3,000 employees and volunteers, YMCA BC serves 150,000 individuals of all ages, backgrounds and abilities across hundreds of service locations, from the Sunshine Coast to Fort St. John.

As a charity, YMCA BC promotes equitable access to healthier outcomes by providing vital programs and services to help address many of our communities' most pressing social issues, including health and wellness, affordable child care and camps, mental health, employment services and community health.

We believe there is potential inside all of us and envision vibrant, healthy and inclusive communities for all.

YMCA BC is firmly committed to equity, diversity, inclusion, and belonging (EDIB). By taking an intersectional approach to our programs and services, the YMCA is committed to creating spaces and experiences where everyone feels safe, welcome, and like they belong. Learn more at bc.ymca.ca.

Application Process
-
ready to make a difference?

We invite you to apply today and find your WHY!

Internal Applicants:
Please apply online to this position through the ADP Workforce Now Career Centre. (
Myself/Talent/Career Centre
)

Application Deadline:
June 8th, 2025
• Please include any and all relevant certifications in your online application.

You will receive an automated notification to confirm receipt of your application.
• If short-listed for a position: We will contact, you to move forward to the next step.
• If not selected for a specific posting: Continue applying for future positions matching your qualifications and interests.

Note:
Depending on the role, we may need to provide preference to internal applicants first. We treat each competition independently and encourage you to keep applying should your experience and qualification be a match for the role.

Does this role sound like a great fit, but you don’t meet every requirement? At YMCA BC, we understand that qualifications and experiences vary. If this opportunity interests you, we encourage you to apply—even if your background doesn’t perfectly match every qualification.

YMCA BC is committed to creating an inclusive, accessible environment where all members of our community feel valued, respected, and supported. We encourage applications from the diverse communities in which we live and serve, including but not limited to people of colour, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity. We have established policies, procedures, and practices to meet accessibility standards throughout the hiring process. Should you require any accommodation throughout the recruitment process, please do not hesitate to contact our People Services department.

Thank you for your interest and application.