Construction Administration Specialist

About Us

Aplin Martin is a multi-disciplinary firm with over 56 years of experience in delivering sustainable communities across Canada. Our team of 300+ talented professionals offers a wide range of services including Civil Engineering, Architecture, Planning, Environmental, and Survey. We are dedicated to nurturing our employees' growth and development, providing a supportive environment with a strong emphasis on mentorship and professional development.

The Opportunity

We have an exciting opportunity for a skilled Construction Coordinator to join our Surrey Capital Works office. As a key member of our project team, you will provide internal coordination support to Contract Administrators, ensuring effective communication with project teams. This role will also involve administrative tasks such as managing project files, processing correspondence, and maintaining accurate records.

Responsibilities:

1. Collaborate with Contract Administrators, Project Managers, Engineers, Designers, Inspectors, and other staff to ensure seamless project execution.
2. Assist the Project Team in preparing project budgets related to Construction Services.
3. Maintain regular communication with Contract Administrator, Project Managers, and Inspectors regarding project status.
4. Participate in project status meetings (onsite or online).
5. Prepare meeting agendas, take notes, and record outcomes for project record purposes and distribute meeting minutes and field reports to relevant parties.
6. Collaborate with Contract Administrator, Project Managers on client relations related to construction and contract administration.
7. Provide timely responses to all parties as needed to ensure completion of works.
8. Conduct or participate in pre-construction meetings.
9. Receive and file all incoming and outgoing correspondence related to the project, manuals, testing packages, and other documents and post-construction submittals.
10. Assemble and verify construction contract change orders, site instructions information for approval by Contract Administrator, Project Manager, and Owner.
11. Review and process contractor payment requests for preparation of Certificate of Payment.
12. Maintain favorable working relations with Municipal, Client, and Contractor representatives.
13. Effectively support assigning tasks in projects through construction.
14. Update and create project tracking for all construction projects active or post-construction.

Requirements:

• Minimum 2 years of experience within a civil engineering firm preferred.
• Intermediate/advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Valid Driver's License.
• Excellent interpersonal and communication skills.
• Strong leadership skills.
• Ability to work simultaneously on several different projects with a sense of urgency and manage multiple tasks at one time.
• Ability to meet pending deadlines, prioritize work, and emergency work requests.

Why Join Aplin Martin?

Aplin Martin offers a dynamic work environment that values learning, collaboration, and work-life balance. We are committed to fostering a supportive, diverse, and inclusive workplace where all employees feel valued, respected, and empowered to bring their authentic selves to work. We actively encourage applications from candidates of all backgrounds and identities.